Ann Arbor Masonic Temple Board

ROLL CALL: Present - B. Folske, K. Grube, A. Davidge, C. Heldt, A. Hoffman, S. Greenstone, Absent - R. Pate.

President's Report - State of the Temple - BRIAN FOLSKE - Reviewed highlights of the year. Part-time Baker, Monday-Wednesday will yield $250.00 monthly new revenue to the Temple.

Secretary's Report - 2001 Minutes - GRUBE - All AAMTB minutes are now online. A summary of 2001 minutes is posted in the Temple. A Thank You Letter to Arnet Monuments for restoring the 1922 Masonic Temple association plaque was entered into the record.

Treasurer's Annual Report - State of Temple Finances - DAVIDGE - We finished the year with a ($4,730.81) deficit. However, three new furnaces, a renovated parking lot entry, upgraded plumbing to well water code, and additional electrical wiring are now permanent assets of the Temple. Motion by GREENSTONE to establish contingency fund for future repairs. Motion approved. Motion by GREENSTONE to approve 2002 budget. Discussion from Board and audience, motion approved.

WM Koup (#262) & WM Kidd (#159) support an active Bi-Lodge future policy. WM Kidd will be recommending an additional Trustee. The Board will be 5 votes #159 4 votes #262.

Temple Rentals - White Shrine - B. FOLSKE - Motion by GREENSTONE to forgive rent for 2002. Motion discussed by Board and audience. Motion approved.

RV and Boat Contract Update DAVIDGE - insurance policy for 15 vehicles still pending.

Temple Manager - GRUBE - Discussion by Board and audience. Brian Folske charged with negotiating all contracts for commercial rentals. No remuneration for his services will be granted at this time. Brian Folske is to prepare monthly rental chart for distribution at the February meeting.

Good of the Order - Prince Hall - Brian Folske will negotiate an agreement with February Board meeting update.

Pantry Renovation Project - $2,400 is to be raised by the Brothers. A Pantry fund has been started near the coffee brewing device.

Parking Lot Entrance - new carpet installed, glass replacement, ventilation fixed, replacement of soiled ceiling tiles, brass plates attached, interior door Masonic emblem fixed, and outdoor Masonic Temple Emblem installed. Total bills of $1,052.00 paid.

FEBRUARY 23rd SATURDAY - 9:00 - 1:00 - Work session to cleanout storage areas. LUNCH to be provided by AAMTB.

Election of 2002 Officers B. FOLSKE - Motion by GREENSTONE, 2nd by DAVIDGE to nominate all current Directors for the 2002 year. No discussion. Motion approved. Listed below are the 2002 AAMTB Directors.

BOARD ADJURNED: 8:58

NOTE: FEBRUARY 26TH, Tuesday, 7:00 P.M. will be the revised AAMTB meeting date.

WELCOME Bill Krebaum, new Director from Golden Rule.

ROLL CALL: Present - B. Folske, K. Grube, A. Davidge, C. Heldt, A. Hoffman, S. Greenstone, B. Krebaum Absent - Wm Folske, R. Pate

President's Report - BRIAN FOLSKE reported on Rental Calendar for March. Prince Hall is still on hold. Storage cleanup project was successful. Upstairs storage was created for new Bakery tenant. All other Masonic tenant bodies were allocated storage space including AAMTB Library.

Secretary's Report - KARL GRUBE presented January Board Minutes which were approved after two corrections made and noted.

Treasurer's Report - ART DAVIDGE reported that operational income and expenditures for 2002 will come close to balancing. Capital improvements for the building and grounds will come from capital funds.

SEYMOUR GREENSTONE reviewed past Office and Temple use including the new changes to the present environments of the Office, Board Room, Library, and Hall Corridor. Office & Temple Use Policy for the Bodies was established by the Board. (1) Working office space was created for Golden Rule, Fraternity, and Temple Board. (2) Wall space was allocated to Masonic tenant bodies to post historic pictures, plaques, and display artifacts. (3) Final hanging and display of pictures, plaques and artifacts needs Board approval. (4) Dining area was designated as approved wall space for Masonic tenant bodies. (5) Board Room space for meetings was approved. The new Board Room is located in the renovated Ante Room off the Lodge.

Bi-Laws/Stock: BILL KREBAUM reviewed bi-laws and stock allocations with the assistance of Art Davidge, Treasurer. After extensive discussion, a motion surfaced - MOTION: Krebaum moved that an inventory of all relevant stock and bi-law documents by all stockholder bodies be gathered and submitted to the Board for consideration at the March meeting. Motion was approved.

Good of the Order: GRUBE presented a short history of Roscoe Bonisteel, PGM of Michigan and PM of Golden Rule. MOTION: Greenstone moved to allocate photography funds for Bonisteel picture to be placed in the Board Room. Motion was approved. GRUBE presented information for Masonic artifact and historical display for the month of October in the Washtenaw County Historical Society located on Main Street in Ann Arbor. Lectures on Washtenaw County Masonic history will be a regular weekly feature.

BOARD ADJURNED: 8:31 P.M

ROLL CALL: PRESENT - B. Folske, K. Grube, A. Davidge, A. Hoffman, Bill Krebaum, Wm Folske, ABSENT - C. Heldt, R. Pate, S. Greenstone

President's Report - BRIAN FOLSKE - Pantry Project is completed and operational A formal Stock Letter will be send to the Bodies next month requesting verification of ownership. The Board will form a committee next month on the future land use of the Temple property, Brian Folske, Chairman. Pro Ducts finished cleaning the kitchen hood. The baking ovens will be cleaned during April. The winter casualty Box Elder tree on the road side of the property will be removed with 30 days. A date for spring cleanup is set for April 20th, 9:00 A.M.. Excess furniture & equipment will be sold on April 20th. The board will be serving its traditional "gourmet lunch" to all workers in exchange for their 'sweat equity'.

Secretary's Report - GRUBE - The February 2002 Minutes were approved as written.

Treasurer's Report - DAVIDGE - The financial report was accepted as submitted.

DAVIDGE - RV Liability Insurance is still awaiting an answer from the insurance company on additional liability coverage. A review of our insurance policies, premiums, and past practices has been initiated.

GRUBE - A thorough review of our MASONS OF WASHTENAW COUNTY fall program was presented to the Board. There will be Masonic Lodge Displays (Oct 13th - Nov 30th) at the Washtenaw County Historical Society, a Masonic History Program (2-hrs) October 20th at the Bentley Historical Library. The Michigan Grand Lodge of Free & Accepted Masons will lay a cornerstone to the new addition of the Bentley Library in the fall. A date is yet to be announced. A complete posting of the MASONS OF WASHTENAW can be found at http://www.gamesbygrube.com/wchs.html.

GOOD OF THE ORDER - HOFFMAN/GRUBE presented the status of our road advertising signs, the Scio Twp Sign Code, and a report from the Michigan Sign Company. Our zoning does not allow further expansion of the signage on Liberty Road. New panels and possible name changes for the sign will be discussed at the April meeting.

The Board expressed "official thanks" to Al Harden for his quality pantry workmanship; Brian Folske for his pantry leadership; and Charlie Hoffman for his pantry manual labor efforts. All bodies have been positive on the "Pantry Project" final results!

ROLL CALL: B. Folske, K. Grube, A. Davidge, A. Hoffman, Bill Krebaum, Wm Folske, C. Heldt, R. Pate, ABSENT S. Greenstone

Presidents Report - BRIAN FOLSKE - - Stock Letter to be mailed to Bodies in May. Box Elder removal completed., Spring cleanup of Kitchen and shed completed. Future Land Use of Temple property: IDEAS shared for more revenue. This will be a continuing agenda item.

Secretary's Report - KARL GRUBE - both #159 & #262 receive minutes. MARCH Minutes approved as submitted.

Treasurer's Report - ART DAVIDGE - revenue & expenditures approved. Review of Insurance coverage completed. Coverages are to be expanded to reflect current value. RV Liability Insurance - NO policy needed for additional libility. GRUBE Motion: PASSED - To amend RV & Boat Policy to allow 12 month storage for Masons based on a month to month rental schedule. Schedule: $50 / month for all RV's and Boats.

KREBAUM - MOTION - PASSED - AAMTB President shall appoint Board members to a committee to investigate the possibilities of forming a Non-Profit tax-exempt corporation formation of a Masonic non-profit educational corporation. (KREBAUM, GRUBE, DAVIDGE,GREENSTONE were appointed)

(GRUBE) 1. MOTION: PASSED - To join the Washtenaw County Historical Society for the sum of $50.00 per annum.

(GRUBE) 2. MOTION: PASSED - To change the name of the "Ann Arbor Masonic Library" to the ROSCOE O. BONISTEEL SR. MASONIC LIBRARY with it's own line item account.

GOOD OF THE ORDER - Update on Eastern Star move by Carl Heldt.

Next Meeting - May 20, 2002 - Monday - 7:00 P.M.

ROLL CALL: B. Folske, K. Grube, A. Davidge, A. Hoffman, R. Pate, Bill Krebaum, Wm Folske, ABSENT C. Heldt, S. Greenstone

Presidents Report - B. FOLSKE - - Stock Letter verification mailed to all stockholders. Temple contents video to be made by B. Folske for insurance purposes.

Secretary's Report - GRUBE - minutes of April meeting approved as written.

Treasurer's Report - DAVIDGE - balance sheet approved. Insurance coverage on contents to be raised based upon premium.

GRUBE - RV/Boat rental contract completed including review by Board attorney. (DAVIDGE) (Passed) Bids for RV/Boat site preparation are requested for June 17th meeting.

KREBAUM - Bonisteel Library.

(Passed) RESOLVED that the Ann Arbor Masonic Temple Corporation approve the Roscoe O. Bonisteel, Sr. Masonic Library Incorporation Statement of Purpose.

To acquire and maintain books, documents, artifacts and other forms of information related to Freemasonry; and to provide the same for public use; and to develop and implement educational programs related to Freemasonry.

(Passed) RESOLVED that the 4-member Library committee is authorized to prepare Articles of Incorporation to be reviewed by an attorney and submitted to the Ann Arbor Masonic Temple Board for final approval.

PATE - Bonisteel Library sign has been ordered.

B. FOLSKE - Future Land Use. GRUBE presented three Scenarios of development for the property based upon financial data received from real estate brokers.

1. 50/50 Partnership
2. Sale of vacant land
3. Sale of property

GOOD OF THE ORDER - adjurned early to watch the RED WING hockey game.

Next Meeting - June 17, 2002 - Monday - 7:00 P.M.

ROLL CALL: B. Folske, K. Grube, A. Davidge, S. Greenstone, Bill Krebaum, Wm Folske, ABSENT - C. Heldt, C. Hoffman, R. Pate

Presidents Report - B. FOLSKE - Lengthy discussion on Future Land Use. Points of Agreement: 1. Develop a Master Site Plan for Scio Township approval of a 60,000 sq. ft. office complex. 2. Develop renovation and expansion plans for continued Masonic use of the Temple building. Lodge Officers from #159 and #262 will be invited to a special fall Board dinner meeting to review and discuss final recommendations of the Board on Future Land Use.

Secretary's Report - GRUBE - May minutes approved as electronically submitted.

Treasurer's Report - DAVIDGE - balance sheet approved. A projection of 6 months of income and expenditures was presented. Summary accounting was presented for Library expenditures since 1992.

KREBAUM MOTION APPROVED for eight RV/Boat spaces adjacent to storage barn. Details of storage program will be published in the Ann Arbor Masonic News and are available from Brian Folske. There are eight storage spaces available at $50.00 per month on a first come first serve basis.

FOLSKE - Quotes on RV/Boat graveled site were discussed and rejected as too costly. 2" x 12" planks will be used under tires to prevent vehicles from sinking and tire rot.

KREBAUM MOTION APPROVED to file the non profit incorporation papers with a $20.00 fee for the Roscoe O. Bonisteel Masonic Library with the State of Michigan.

GOOD OF THE ORDER

KREBAUM - discussion of future Office Equipment purchases.

NEXT BOARD MEETING is July 22, 2002.

ROLL CALL: B. Folske, K. Grube, A. Davidge, S. Greenstone, Bill Krebaum, Wm Folske, C. Heldt, C. Hoffman, R. Pate

Presidents Report - B. FOLSKE - Motion approved for a cleaning-buffing machine for the Temple not to exceed $1,000.

Secretarys Report - GRUBE - approved as written.

Treasurers Report - DAVIDGE - approved as submitted subject to audit. Detroit Edison meter monitoring and billing analysis undertaken by Art Davidge. Electrician will be examining all high energy useage Temple equipment.

PRELIMINARY SITE PLANS - GRUBE

7:15 P.M. - 7:45 P.M. - SmithGroup JJR - Dale Sass - Site analysis presented including three new buildings and addition to Temple.Two graphic boards and report are available in the Temple Board Room.

7:45 P.M. - 8:15: P.M. Washtenaw Engineering Co. - Kate Drueke - Design solution presented. Graphic sketch board and report are available in the Temple Board Room.

The Board has scheduled a special meeting on August 8th 7:30 P.M. to discuss the two proposals.

A letter will be sent to Ernie Krauss by the Board attorney regarding encroachment of golf course equipment and fence on the South 50 ft. of Temple property.

Good of the Order